General Manager - Veterans Repertory Theater

Founded in February 2021, Veterans Repertory Theater (VetRep) is a tax-exempt, non-profit 501c3 organization which provides a platform for current or former military, law enforcement, fire/EMS, intelligence services, foreign service, DoD employees and contractors and their immediate family members to create compelling, professional live theater and events.

Through an ongoing series of playwriting competitions, VetRep assesses, develops and produces the work of veteran playwrights. The 2023 Staged Reading Season at our Parlor in Cornwall, NY gives us a chance to perform classic comedies and veteran-authored ten-minute plays weekly while developing the theater-going audience in Orange County, NY and our roster of professional NYC-based actors. Our Savage Wonder literary blog and Savage Wonder podcast are both year-round productions. Our literary blog focuses on veteran writers and poets, while our podcast features long-form, one-on-one conversations with veterans in the arts.

The General Manager plays a pivotal role within Veterans Repertory Theater, working closely with the Managing Director and Artistic Director to manage, steer, and shape the organization during a period of exciting growth. This is a high-level leadership position responsible for contracts, bookings, budgeting and financial management, HR, and facilities oversight. The General Manager oversees multiple departments within the organization and must be a versatile professional willing to take on a range of responsibilities that may evolve over time as VetRep develops as an organization. The General Manager reports directly to the Managing Director and oversees both Marketing and Development Directors.

Skills & Qualifications:

• Must be a current or former military, law enforcement, fire/EMS, intelligence service, foreign service, Department of Defense employee/contractor or immediate family member.

• Must work locally out of the VetRep offices in Cornwall, NY.

• Bachelor's degree or higher preferred

• 5 or more years of experience in management-level positions, and/or 3+ years of experience in a professional theater or a similar capacity, preferred.

• Strong organizational, analytical, computer, and research skills.

• Past experience with contracts and negotiations is a plus, as is experience with payroll.

• Ability to thrive in a fast-paced team environment as well as work independently.

• Proven ability to lead multiple teams simultaneously.

• Aptitude for performance management, strategic planning, quality management, social media management, financial planning.

• Collaborative team player with a high degree of personal initiative and accountability

• Demonstrates ability to prioritize and manage multiple high priority tasks and meet weekly and monthly deadlines

• Strong communication, presentation and analytical skills

• General knowledge of a variety of areas of theater administration, production, and operations

• Applications are encouraged even if you meet only some of the stated qualifications Responsibilities include but not limited to:

Programming Management:

• Facilitate and manage all productions and publications to ensure they run smoothly, on time, and within budget, in collaboration with the Artistic Director and Managing Director. The range of projects includes staged readings at VetRep’s Parlor, developing full-length plays for production, the Savage Wonder Festival of Veterans in the Arts, the Savage Wonder podcast, the Savage Wonder literary blog, Savage WonderGround immersive art shows, Write Loud performances on Instagram Live, and VetRep’s on-going full-length and 10-minute playwriting competitions.

• Collaborate with the Artistic Director, Managing Director, and Development and Marketing Directors to create and execute a marketing plan for all productions.

• Assist the Managing Director with contracts, negotiations, production logistics, rights acquisitions, administrative tasks and budgeting.

• Assist the Artistic Director with production management and administrative tasks.

• Assist Development Director with facility construction projects, audience development, and fundraising.

• Assist the Marketing Director with literary blog management, social media, and marketing efforts.

• Review tech riders and assess feasibility and financial commitments.

• Execute contracts related to production and bookings.

• Act as an administrative liaison for technical and design managers on all productions, presentations, education, and rentals.

• Negotiate, manage, and supervise rental contracts and other special uses of the theater.

• Coordinate schedules and personnel requirements for performances.

• Manage all calendars (Mainstage, off-season bookings, rentals, and events).

• Create and oversee production budgets in consultation with the Artistic Director and Managing Director.

• Oversee the recruitment, hiring, and contracting of all volunteers and interns in consultation with the Managing Director.

• Draft, administer, and/or execute other special contracts (e.g., co-productions) in cooperation with the Artistic Director and Managing Director.

• Administrative liaison for all rentals.

• Collaborate with the Managing Director, Artistic Director, Development and Marketing Directors to coordinate logistics for the Savage Wonder Festiva, including staffing assignments and vendor coordination.

Financial Management (Note - all financial functions are in collaboration with the Treasurer and the Managing Director):

• Develop the annual operating budget for Board approval as a key planning and management tool.

• Supervise financial management systems and financial personnel.

• Oversee the preparation of accurate and timely financial reports, including monthly statements, budget-to-actual income and expense, and Year to Date balance sheets.

• Provide departmental and overall cash flow management, projections, and regular monitoring in collaboration with department heads and the Managing Director.

• Supervise payment of payroll, accounts payable, taxes, and fees on a weekly basis.

• Manage insurance and legal affairs for the Theater.

• Manage all cash, credit accounts, bank accounts, investments, savings, and loans.

• Ensure safe storage of all core documents, including Articles of Incorporation, By-Laws, tax exemption documents, and insurance policies.

• Prepare year-end reports to satisfy government, management, and Board needs.

Operational & Facilities Management:

• Supervise the management and operations of front-of-house, box office, volunteers, house management, bartenders, custodial, maintenance, and repair contractors.

• Manage operations and inventory of the VetRep lounge and bar.

• Act as a liaison between the administrative and production staff to ensure open communication and seamless coordination between the two.

• Determine and maintain day-to-day maintenance of both the shop and theater building, including repairs, security, scheduling of vendors, cleaning, locksmith services, fire extinguisher maintenance, snow removal, yard maintenance, etc.

• Liaise with the Fire Marshal to ensure compliance with safety codes and required upgrades, create and implement evacuation plans, and maintain all safety logs for both the theater and shop.

• Troubleshoot all facility problems such as plumbing, electrical issues, etc., and contact outside vendors/repair contractors as needed.

• Oversee the maintenance of shop equipment, tools, stock, and shop vehicles.

• Determine and, with AD/MD approval, oversee maintenance projects such as painting, houselights, shop renovations, and building renovations. All projects must be presented to the AD/MD for sign-off prior to implementation (except for urgent repairs).

• Serve as Safety Director and maintain Safety Documents, including annual review and sign-off sheets from all VetRep staff.

• Organize crews and assist in pre-season approved maintenance and projects.

• Ensure that all necessary permits for the facilities are obtained and up to date, including a liquor license.

• Manage budget lines related to the maintenance of both facilities.

• Troubleshoot issues that cannot be readily attributed to a given department.

Other:

This position performs other support functions and duties as needed. Veterans Repertory Theater is a growing organization with a small staff, and employees are often called upon to accomplish key goals and meet important deadlines.

Additional Information:

This is a full-time salaried position. Salary is commensurate with experience. VetRep provides comprehensive benefits including medical, dental, and vision insurance and paid time off.

Please send resumes & cover letters to: info@vetrep.org Please type “General Manager” in the subject line.

Salary: $50,000 to $60,000