Development Associate - Pasadena Playhouse

About the Position: The Pasadena Playhouse is looking for a high-performing individual who wants to grow and help grow the development department. The position of Development Associate (DA) is an excellent opportunity to gain first-hand, direct experience with many of the core functions of a development department: managing a donor database and gift processing, communicating with donors, and events support.



There is also significant opportunity for growth in responsibility, title and compensation, based on the ability to perform core functions while fundraising and increasing revenue.



This is a non-exempt position that requires some evening and weekend responsibilities.



Responsibilities:

● Database Management and Gift Processing (30%)

○ Manages Tessitura donor database. This includes accurately processing on a daily basis all pledges, gifts and payments; training other staff; troubleshooting; researching; pulling, building and refining all lists.

○ Proactively ensures the integrity of the database via data cleanup and refinement of best practices.

○ Coordinates with Finance to ensure monthly and year-end revenue reconciliation and compiles timely revenue data for reporting.

● Communications (25%)

○ Leads on all correspondence with donors, including gift acknowledgement, direct mail campaigns and emails, invitations, etc.

○ Builds strategic calendar of fundraising campaigns via direct mail and email.

○ Produces and tracks acknowledgement letters, invoices, renewals and other correspondence.

○ Prepares benefit fulfillment as well as donor lists for the website, donor rolls, etc.

○ Acts as department liaison to Marketing department.



● Events Support (25%)

○ Staffs and coordinates staffing of the member lounge before evening and weekend performances.

○ Assists in the planning and execution of special events.

● Fundraising (20%)

○ Manages wealth screening software to screen current donors/members and prospect for new names.

○ Potentially manages a portfolio of donors and will engage in all cycles of the donor cycle: cultivation, solicitation and stewardship.

● Supports department operations such as scheduling, collaborating on special projects, and performing other duties as assigned.



Competencies:

● Superb attention to detail.

● Proactive mindset.

● Excellent organizational skills and ability to manage and prioritize a heavy workload.

● Strong written communication skills to compose business correspondence.

● Hospitality mindset and ability to interact effectively with donors and volunteers.

● Ability to tactfully recognize and handle sensitive/confidential information.



Experience: Two to three years in development/fundraising, with database experience a plus. A sales environment or other success in generating revenue/sales will be considered in lieu of nonprofit fundraising experience. Proficiency in G-Suites and Microsoft Applications.



Supplemental Functions: The DA is occasionally required to lift or move up to 15 pounds.



Working Conditions: No major sources of discomfort; standard office environment; regular exposure to video terminal displays. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Compensation: Compensation is $53,000 (Non-Exempt). Benefits package includes medical, dental, life insurance coverage, PTO and a 403(b) plan. Start date is immediate.



To Apply: email cover letter and resume in one PDF to DevelopmentJobs@pasadenaplayhouse.org.



We work to maintain a positive environment for our employees, where people can learn, grow and thrive with the company. We strive to provide a collaborative, creative, transparent workplace where each person feels encouraged to contribute to our processes, decisions, planning and culture.



The Pasadena Playhouse is an Equal Opportunity Employer.


Salary: $53,000