Chorus Manager - Brooklyn Youth Chorus

BROOKLYN YOUTH CHORUS

Chorus Manager Job Description



JOB DESCRIPTION / OVERVIEW

Brooklyn Youth Chorus is seeking a full time performing ensembles CHORUS MANAGER with an educator mindset, proactive data-driven logistic skills, and strong communication and relationship-building capabilities. The Chorus Manager is responsible for coordinating logistics, communications, company needs, and chorister supervision for ensemble rehearsals, performances, and tours and will oversee student leadership, mentorship, and internship initiatives. This position reports to the Ensemble Conductors.



The Chorus Manager is responsible for, but not limited to, tasks related to and in support of Brooklyn Youth Chorus performing ensembles in the following areas of program administration:

Rehearsals

Chorister and Family Relationships & Communication

Performance and Tour Support

Student Mentorship



1. REHEARSALS

Set up, manage, and provide student supervision for all assigned chorus rehearsals (in-person and online)

Prepare and maintain an orderly and well-stocked rehearsal room (i.e. prepare, distribute, and maintain all musical scores, pencils, and educational materials, set up chairs, etc.) and ensure support materials are prepared and available for use for each rehearsal (i.e. student scores, musical instruments, props, audio-visual equipment, etc.)

Maintain attendance records and enforce attendance policies, including updating database and regularly communicating attendance status with families and conductor

Create and communicate rehearsal schedules for accompanists, guest artists, performers, and conductors.

Take and distribute rehearsal notes as requested by the conductor

Build rehearsal seating and voice charts in collaboration with the conductor

Work with conductor to create student assignments and worksheets (physical or in Noteflight)

Enter and maintain scores in the music library and filemaker database (record new repertoire, update inventory and maintain performance tags)

Arrange for coverage when absent and provide other administrative staff coverage when needed; a team player is a must



2. CHORISTER AND FAMILY RELATIONSHIPS & COMMUNICATION

Monitor the general well being of choristers and cultivate strong professional relationships with each chorister and chorister family

Draft and send weekly memos and event-specific communications providing information about upcoming rehearsals, performances, events, materials, and more

Manage “Members Area” of the Brooklyn Youth Chorus Website (i.e. posting relevant audio, video, rehearsal/performance schedules, and other support materials)

Communicate with individual choristers and families regarding attendance, behavioral, and other issues and opportunities as they arise and answer questions and concerns on a regular basis

Schedule and help lead parent meetings for specific events and tours in collaboration with the conductor

Coordinate, schedule, and track annual written and vocal assessments in collaboration with the conductor and other administrative staff



3. PERFORMANCE and TOUR SUPPORT

Create performance and tour schedules in collaboration with artistic and administrative staff and communicate schedules internally and externally

Create and analyze performance polls to track chorister availability and compile event rosters, voice charts, standing charts, and stage plots

Track and distribute any uniforms/costumes and ensure that all choristers have complete, clean, and well-fitting performance attire

Attend site visits as necessary to ensure appropriate holding space and facilities and to assist conductor with staging logistics

Support Production Manager to coordinate musician hires, prepare instrumental scores, determine audio-visual equipment needs and assess and communicate chorister food and transportation needs

Assist with vendor bookings particularly for transportation, food and hospitality, accommodation, and costume/uniforms and distribute petty cash as needed (i.e. for tips, tolls and supplies, and chorister-related items)

Recruit and coordinate parent chaperones as needed

Work collaboratively with other administrative and artistic staff to support all performance events



4. STUDENT MENTORSHIP

Oversee Student Leadership Committee and mentor/mentee program

Lead Van Lier Fellowship and Bloomberg Philanthropies Summer Internship Programs

Coordinate College Panel Series and Masterclasses



QUALIFICATIONS

Belief in the mission and core values of Brooklyn Youth Chorus

Experience working with young people from a diverse set of backgrounds

Knowledge of and ability to read music

Strong written and verbal communication skills

Ability to establish good working relationships with choristers, families, and colleagues

Excellent time management and project management skills with the ability to drive multiple projects simultaneously

Ability to collect, organize, and analyze information with attention to detail and ability to draw high-level conclusions and recommendations from data

Facility and competency working with and/or learning myriad digital communications, database, and music-related technologies and platforms including any of the following: Microsoft Office Suite, Google Suite, Mailchimp, FileMaker, Soundtrap, Noteflight, and/or Sibelius preferred

Flexibility to work some nights and weekends

Bachelor’s Degree in music, music education, and/or arts administration preferred

Full COVID-19 inoculation by August 30, 2021



APPLICATION

Please submit a resume, cover letter, and at least two professional references here: https://form.jotform.com/211666042783154. Only candidates under consideration will be contacted. No calls, please. EOE.



ABOUT BROOKLYN YOUTH CHORUS

Brooklyn Youth Chorus is an Grammy award-winning city-wide music education and vocal performance program for children ages 7-18 of all levels of experience. As a collective of young singers and vocal ensembles, Brooklyn Youth Chorus is reimagining choral music performance through artistic innovation, collaboration, and an incredibly versatile range and repertoire. The Chorus’s multi-level training program draws students from across the five boroughs and combines intensive voice training and musicianship study with exceptional performance experiences. Children of diverse backgrounds come to the Chorus to share their love singing, make new friends, and achieve and surpass their musical goals. Brooklyn Youth Chorus believes every voice matters and is committed to building and sustaining a diverse and inclusive community based on respect for each individual and an appreciation of our differences. To ensure access to all students, regardless of background or financial circumstances, the Chorus provides broad financial support for both chorus and elective music program tuition. Founded in 1992 by Artistic Director Dianne Berkun Menaker, Brooklyn Youth Chorus serves over 600 students in its core after-school and public school outreach programs. Classes take place online and at their Cobble Hill headquarters and neighborhood locations in Bedford-Stuyvesant, Red Hook, and Sunset Park, and Brooklyn Heights, Brooklyn.