Artistic Department Coordinator - Caramoor Center for Music & the Arts

The Artistic Department Coordinator will support the Artistic Department staff and is responsible for a variety of general administrative tasks such as: drafting and tracking of artist contracts and riders, data entry into the concert calendar database (OPAS) and assisting with activities during Caramoor’s mentoring program residencies. The Coordinator will also provide support for School Programs and Community Engagement planning, production, and evaluation. The Coordinator will advance and manage select concerts and community events throughout the season. The position is approximately 40 hours per week, with some of those hours falling on evenings and weekends. We seek candidates with some classical music/concert management experience, even if that experience is non-professional.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Draft and track contracts

• Assist in development of Production schedules

• Maintain program activity in database calendar

• Advance and manage selected concerts throughout the season

• Advance on and off-site School and Community events, schedule meetings including the following: community partner walk-throughs, drafting floor/ground plans and runs of show, monitoring signage and supply needs, confirming catering/craft service needs and transportation.

• Manage Teaching Artist schedules, request lesson plans and schedule training sessions

• Update, distribute and organize all School and Community documents

• Maintain and update community partner and schools’ lists

• Assist with local school visits by Caramoor’s Ernst Stiefel String Quartet-in-Residence

• Help develop reporting processes including capture of student attendance, feedback, goal metrics, video clips/photos; community partner surveys

• Maintain School & Community event supply inventory

• Organize community partner/schools’ complimentary tickets, in collaboration with Box Office.

• Assist in planning and producing presentations for Artistic Department. The Artistic Department Coordinator may perform other departmental assignments/research or duties as assigned by the VP, Artistic Director.

 

REQUIRED SKILLS & QUALIFICATIONS

Experience Two plus (2+) years of concert/community event production, administration, or related experience. Experience working with K-12 student populations a plus.

Software Technology Expertise Must be proficient in Microsoft Office Suite and other business technology tools.

Communication Skills Must have professional and approachable skills to effectively work closely with artists, students and children, teachers, and teaching artists. Strong interpersonal and verbal communication skills are required for interaction with other stakeholders including staff, vendors, guests, and the Board of Trustees.

Values & Culture Demonstrated passion for music, an appreciation for creating an environment of inspiration of music for all visitors, and a strong commitment to Caramoor’s mission and values and commitment to DEIA. Ability to work in a positive and professional manner, to be collaborative and a self-starter.

Working Conditions Ability to work in a busy environment and with the public, maneuver outdoors (in all weather conditions) on 80 acres of woodland trails, gravel pathways and spectacular gardens. Must be able to work during weekends and evenings, as needed, for events. A valid driver’s license, motor vehicle report and background check are required.

 

TO APPLY Please submit your cover letter and resume by March 1 to personnel@caramoor.org with “Artistic Coordinator” in the subject line. We will only contact candidates being considered for the role. No phone calls, please.  

Salary: $19-$22 per hour, plus benefits