Administrative Assistant - Gulfshore Playhouse

GULFSHORE PLAYHOUSE SEEKS ADMINISTRATIVE ASSISTANT

Gulfshore Playhouse, a mission-driven, professional theatre company located in Naples, Florida, is seeking a dynamic, detail-oriented and organized individual to serve as Administrative Assistant.



Gulfshore Playhouse offers a diverse season of straight plays and musicals ranging from venerated classics and Broadway hits to contemporary works and world premieres. The Playhouse is passionately committed to producing high-quality, professional theatre which exceeds the expectations of the cultured residents and visitors of Naples, FL, many of whom are regular theatre patrons in New York, Chicago, Boston, Philadelphia, and Washington, D.C.



Gulfshore Playhouse will be opening the Baker Theatre and Education Center, a state-of-the-art facility, featuring a 350-seat mainstage with a Broadway-sized stage, a 125-seat flexible space, rehearsal studios, classrooms, and rental space in October of 2024. In 2022, Gulfshore Playhouse became nationally recognized as the 77th member of the League of Resident Theatres (LORT). This is an extraordinarily exciting time for the Playhouse, which is experiencing unprecedented growth, and the Administrative Assistant will have the opportunity to be part of that growth.



Status: Full-time, year-round position

Hourly Wage: $18.25-$18.75

Start Date: As Soon As Possible



Administrative Assistant Duties:



A. Assisting with the day-to-day operations of the administrative office including but not limited to office printer maintenance, filing, checking mail, running errands to post mail or pick up supplies, answering phones, checking voicemail, ordering supplies, etc.



B. Performing daily box office duties, including answering ticketing phone calls, selling tickets in-person, interacting with subscribers and patrons, helping patrons with website questions, etc.



C. Maintaining organization and cleanliness of administrative office workspaces.



D. Supporting the Producing Artistic Director and Managing Director in various ways

including but not limited to meeting preparation, assisting with event planning and hosting as requested, posting jobs, etc. in coordination with their assistants.



E. Assisting with the Advancement Department projects, such as event preparation, supervision or execution of creation of mailing lists, RSVP lists, invitation distribution, or solicitation/thank you letters.



F. Assisting Company Management with tasks as requested, including support with guest artists and housing.



G. Assisting with the Front of House and Opening Night duties as required.



H. Attend all staff meetings and other meetings as required.



I. Work any events as may be required by employer including but not limited to opening night celebrations and the annual gala fundraiser.



J. Provide services in a manner in accordance with the guidelines contained within Employer's employee manual and style guide.



K. Utilizing concierge-level customer service to all visitors.



L. Rendering such other services as may reasonably be required by Employer and as are customarily furnished by an Administrative Assistant at a first-class professional theatrical organization in the United States.



The ideal candidate will have a willingness to learn and ensure high-quality work and excellent communication and organizational skills and attention to detail. The Playhouse values hard work, kindness, generosity, passion, and grace-under-pressure.



OUR CHARTER: https://www.gulfshoreplayhouse.org/charter/



EDUCATION:



A minimum of a High School Diploma or equivalent is required. Bachelor’s Degree is preferred or relevant experience in a Customer Service Role.



KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

A. Highly collaborative individual



B. Strong interpersonal and communication skills –written and verbal – with internal and external audiences.



C. Strong organizational and time management skills



D. Working knowledge of Microsoft Office Suite and Google Suite



Gulfshore Playhouse is an equal opportunity employer committed to fostering a diverse staff; we

strongly encourage people from underrepresented groups and diverse backgrounds to apply.



Gulfshore Playhouse offers benefits that increase along with tenure, including health, dental, and vision insurance, a 403(b)-retirement plan, and PTO.



Please send cover letter, resume, and list of references to jobs@gulfshoreplayhouse.org


Salary: $18.25-$18.75 / hour