Work Light Productions- Productions Operations Manager - Work Light Productions

Reports To:

The Production Operations Manager will report directly to the Vice President of Production and assist the Production Managers as required.



Job Overview:

Work Light Productions produces and manages theatrical tours throughout North America and internationally. The 2023 – 2024 season includes the tours of Ain’t Too Proud, Jesus Christ Superstar, Mrs. Doubtfire, Mamma Mia!, Company, and Clue. Our office is based in Charleston, SC and supports the technical arm of the company, working closely with the General Management office based in Summit, NJ.



The Production Operations Manager is responsible for overseeing daily operation of the production office and provides administrative support to the Vice President of Production and Production Managers. The Production Operations Manager must also continually work to maintain an organized and efficient office environment.



Responsibilities and Duties:

o Office Management Duties:

• Manage internal company Dropbox accounts.

• Approve office purchases and manage office supply stock.

• Send payments for all office vendors including landlord, office cleaning company, and drafting vendor agreements.

• Field office phone calls and take messages or transfer calls as needed.

• Send and receive mail and packages for PCT office.

• Schedule and organize company calendars.

• Assist with daily errands for the office and shows as needed.

• Assist with booking travel and accommodations for office and various shows as needed.

• Schedule and manage FedEx shipments and pickups (Standard and Freight) for company and all show entities.

• Assist with truck loading and unloading of show equipment at our warehouse.

• Assist with warehouse equipment inventories as needed.

• Manage relationship with IT service and maintain office technology.

o Human Resources Duties

• Submit payroll hours for all WLP South Employees.

• Track office vacation/comp/travel days.

• Post crew position openings to job boards as needed.

o Finance Duties

• Create and distribute invoices for show rebilling, per diem, and employee reimbursements.

• Submit and manage expense reports for various company and show entity credit cards using Expensify platform; manage receipt backup collection process as needed.

• Manage office petty cash and credit cards.

• Assist Production Managers with budget estimates as necessary.

o Show specific duties:

• Manage intake and collection of application materials; organize resumes, execute initial interviews as necessary, maintain candidate database on an ongoing basis, and assist Production Managers with hiring process as needed.

• Ensure communication with tours regarding WLP South personnel visits - oversee travel coordination, per diem requests, and more.

• Understand IATSE pink contracts to answer any questions regarding contracts as needed to assist with questions from Company Management, Crew, and/or General Management.

• Manage crew payroll during tech rehearsal period.

• Assist in ensuring Company Management and General Management have all necessary schedule information.

• Create vendor contract payment schedules and ensure they are executed.

• Assist with booking travel arrangements and accommodations when necessary.

• Support drafting and editing process of show technical riders.

• Attend tech rehearsal period and support Production Managers with various administrative tasks.

• Assist with local labor projection and reconciliation process during tech rehearsal period.

• Process invoice payments for various show entities.

• Assist with drafting trucking schedules and invoices.







Successful Candidate Characteristics:

o Collaborative and flexible.

o Highly organized.

o Attention to detail.

o Highly fluent in Microsoft Excel.

o Fluent in Google Drive.

o Ability to multi-task.

o Understanding of technical theater is preferred.

o Experience with or understanding of theatrical unions is preferred.



Compensation and benefits:

o Annual salary of $55K-$60K+ commensurate with experience.

o Health/Vision/Dental Insurance, 401-K with 3% employer contribution, paid vacation



Apply by Email

No phone calls please. Submit a cover letter and resume to employment@wlpshows.com

In the subject line include first name and last name – Production Operations Manager Search


Salary: $55K- $60K+ Commensurate with Experience