Special Events Assistant (Seasonal) - Barrington Stage Co

This is a 40 hour per week theatre schedule which is balanced between daytime, evening and weekend work. Memorial Day through Labor Day (dates can be flexible)







Barrington Stage Company, an award-winning professional theatre company located in the heart of the Berkshires (MA), seeks a highly-organized and outgoing Special Events Assistant to play a pivotal role with our fundraising and donor engagement team in Pittsfield, MA. The Assistant will have experience with Customer Service and a genuine interest in interfacing with and assisting our major supporters in order to foster positive relationships. We’re looking for a candidate who brings enthusiasm for theatre that will carry over while they engage high level donors and enhance their theatre-going experience and connection to our organization and events ranging from 4-person dinners to 400-person galas. They must be able to work effectively in a fast-paced environment, while maintaining a positive attitude, and have excellent communication and customer service skills.







Barrington Stage has a three-fold mission: to produce top notch, compelling work; to develop new plays and musicals; and to engage our community with vibrant, inclusive educational outreach programs. BSC is committed to creating a diverse and inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability or age. We strongly encourage candidates of color, and/or from diverse backgrounds/underrepresented groups to apply.







Position Overview:



Assisting the development team with all aspects of special events execution - from designing and drafting invites to assisting with set-up, seating assignments, oversight of event time-line and budget and staffing needs. Assistant facilities with whatever event needs arise from tending bar during the events to assisting with wrap-up and follow up. This candidate will work in both front-of-house and behind-the-scenes capacities in support of Barrington Stage Company’s greater fundraising events and goals.







Primary Projects:



Special Events:



350-400 attendee Gala

100-200 person Opening night donor parties

40 person Business Partner receptions

Nightly Patron Lounge at intermission

And more…





Show Sponsor & Patron Benefits



Assist with awarding benefits like attending rehearsals, back-stage tours, VIP parking, and signed posters, etc

Donor Lounge



Hosting and engaging board members and major donors in our private patron lounge as well as setting up and cleaning up the lounge during performances

Assisting with Lead Patron benefits like parking and ticketing





Additional Responsibilities:



Show Postering – 2-4X a summer





Requirements:



Able to lift 40 pounds to set up and strike for events

Ability work work evenings and weekends

Driver’s license and own vehicle





General Knowledge:



Interested in fundraising, the Berkshires and theatre is a strong plus!





Skills:



Proficient with Microsoft applications, particularly Word and Excel

A team player with strong communication skills and the ability to problem solve

All aspects of special event invitations, planning and execution

Proficiency engaging with patrons and donors customer service





Abilities:



Positive! Upbeat! Personable! Able to professionally engage BSC’s patrons

Organized, detail-oriented and held to high personal standards of excellence

Able to maintain a high level of confidentiality
Salary: $15 - $18/hour