Rental and Event Manager - Studio Theatre

TITLE: Rental and Event Manager

STATUS: Full-Time/Non-Exempt

DIVISION: Production

REPORTS TO: Director of Production

POSTITION AVAILABLE: May 1st, 2023



ABOUT STUDIO THEATRE

Since its founding in 1978, Studio Theatre has been based in the historic neighborhood of Logan Circle in Washington DC. Inspired by the world around us, Studio brings personal, political plays to audiences across the Washington metropolitan area. Studio’s mission combines a commitment to artistic craftmanship with the connective power of live theatre: “To produce exceptional contemporary theatre in deliberately intimate spaces, fostering a more thoughtful, more empathetic, and more connected community, in Washington, DC and beyond.”



Recognized by the DC Council, the city’s main governing body, as “a pioneer in launching Washington, DC’s theatre into prominence in the American theatre of the 21st century,” Studio presents a diverse roster of thought-provoking contemporary plays featuring an array of local, national, and international theatre artists. Each season, Studio produces seven to nine productions of contemporary drama, including one to two new plays and commissions artists, particularly those early in their careers, to develop new works that will shape the field for years to come. We also aim to be an engaged member of our community—investing in ongoing partnerships with civic, social, and educational organizations—and nurture the next generation of arts leaders through a season-long professional development apprenticeship program.



Studio is a values-based organization that pursues artistry and inclusion, and brings characteristic thoughtfulness and daring to our efforts, onstage and off. We are committed to anti-racism in our work and make a concentrated effort to proactively dismantle barriers that have excluded people from joyful participation in our art form.



Throughout Studio’s four decades, the quality of Studio’s work has been recognized by sustained community support, as well as 398 nominations and 72 Helen Hayes Awards for excellence in professional theatre. Today, Studio stands as an anchor arts institution in Washington, DC, committed to artistry, professional development, and our community.



THE POSITION

Studio Theatre spans three buildings in the heart of Washington DC. The Rental and Events Manager will serve as the point of contact for clients throughout planning, execution and follow up of rentals in our public, theatre, and rehearsal spaces. This person will be responsible for preparing and executing all rental forms such as contracts, budgets, and insurance certificates. The Rentals and Events manager will work in collaboration with theatre management to ensure all building rules and theater policies are upheld while giving our clients an extraordinary experience. The Rentals and Events manager will work with departments within the organization to schedule in house events.

The position is full time with regular nights/weekend scheduling and will require regular onsite work.



Please Note, Studio Theatre has instituted a mandatory COVID-19 vaccination policy for all employees. As such, proof of FDA-approved vaccination and booster is required prior to beginning work. In compliance with all applicable laws, Studio Theatre considers requests for accommodation on the basis of medical need or sincerely held religious beliefs



ESSENTIAL DUTIES AND RESPONSIBILITIES

• Promptly respond to inquiries

• Track and follow up on leads

• Help meet Studio Theatre income goals

• Communicate with clients before the rental to review their needs

• Schedule and run meetings with theatre staff to review renters needs

• Conduct venue walkthroughs with theatre management

• Send walkthrough reports to Production Management

• Onsite manager day of the rental and during the event at the theater spaces

• Prepare event forms detailing logistics for Studio Staff

• Issue and collect contracts, insurance certificates and invoices for rental fees and labor

• Maintain client files and database of contracts

• Maintain the rental and events calendar, institutional rental budget, and rental storage

• Communicate with renters to address any issues

• Create and adapt rental protocols to create an efficient rental program

• Other duties as assigned

• Collaborate with all Studio Departments on internal events

• Creating and tracking budget for rentals expense and income

• Responsible for scheduling, hiring, training, and overseeing non tech rental staff

• Communicate and coordinate what is needed from the rest of the Production Department for in house events.

• Participate in Studio Theatre’s on-going anti-racism work.



SKILLS AND QUALIFICATIONS

Studio Theatre is seeking an individual with considerable talent, passion for the theatre, and ability to advance institutional aims. We expect a candidate will have:

• Customer service/event/venue/house management experience.

• Strong management, communication, and interpersonal skills

• Excellent organizational skills, ability to multitask and prioritize accordingly

• Experience writing contracts and budget reports

• The ability to work days, evenings, and weekends as needed

• A general understanding of theatrical technology is preferred

• A background or knowledge of non-profit arts companies

• Commitment to Diversity, Equity, and Inclusion, and enthusiasm to work with teams with diverse identities



COMPENSATION:

This position is a full-time salaried non-exempt position with an annualized salary of $50,000 and up.



Studio Theatre offers a generous benefit package including medical with a partial employer contribution and a funded HRA, dental, and vision insurance and FSA; short-term and long-term disability insurance; life insurance; 401K with an employer match; and commuter benefits. Studio Theatre time off policies include ten paid holidays, five floating holidays, separate sick leave, and annual vacation leave accrual starting at ten days for new hires.



Studio Theatre’s administrative hours are Monday thru Friday 10am to 6pm. Studio Theatre’s remote work policy allows certain positions to work remotely up to two days a week plus exceptions on a case-by-case basis. Due to the nature of live entertainment, all positions may require some evening and weekend work.



HOW TO APPLY:

Interested applicants can apply using this form: https://studiotheatre.wufoo.com/forms/rental-events-manager-application

If you need assistance filling out the form, please email employment@studiotheatre.org or call 202.232.7267 x 0 for assistance. Proof of COVID vaccination is not required at the application stage but will be required if a job offer is extended.



Studio Theatre is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theatre field are strongly encouraged to apply. We are committed to creating a diverse and inclusive environment, and all qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, marital or familial status, sexual orientation, national origin, disability, age, or veteran status.


Salary: 50,000+