Finance Associate - New York Theatre Workshop

About New York Theatre Workshop:

Since our founding in 1979 by Stephen Graham, New York Theatre Workshop (NYTW) has fostered a community of adventurous audiences and visionary theatremakers, bringing them together to deepen our shared understanding of the world around us. We nurture pioneering new writers like Jeremy O. Harris and Celine Song and bring them into conversation with powerhouse playwrights like Ayad Akhtar and Amy Herzog. We empower inimitable auteurs like Rachel Chavkin and Lileana Blain-Cruz and lift up emerging directors like Awoye Timpo and Sammi Cannold. We continue to maintain decades-long commitments to artists like Caryl Churchill and Dael Orlandersmith, who have shaped our very understanding of what theatre can be. 

Our productions have reached hundreds of thousands of New Yorkers, and the work we’ve nurtured has gone on to move millions more uptown and around the world. Seven of our productions have transferred to Broadway. In 2019, our work was honored with 16 Tony Awards nominations—including 8 Tonys for Best Musical winner HADESTOWN—and Heidi Schreck was a Pulitzer finalist for WHAT THE CONSTITUTION MEANS TO ME. In 2020, SLAVE PLAY garnered the most Tony nominations for a play—the most in Broadway history! Our work has been recognized with a Pulitzer Prize and numerous Tony, Obie and Drama Desk Awards, along with the Lilly Award for our decades-long commitment to gender equality.   

But that’s not what we’re proudest of. We take the greatest satisfaction from the community we’ve built, and the perspective‐shifting experiences we’ve delivered along the way. Even in the middle of a global pandemic, our community has continued to deepen existing connections and expand into new ones. From calls to check in on each other to grants for our artists to brand new education programming, our staff, Board, artists, and audiences have shared in more than 175 virtual events attended by nearly 100,000 since the pandemic began. We are also thrilled to have returned to E. 4th Street and are in the midst of producing our third in-person show of this season. We all think that theatre can bring people together, change the conversation, and have a profound impact. We feel fortunate to get to support it. If that sounds like something you’re interested in too, we’d love to meet you.

About the Team:

Our six-person Internal Operations team is responsible for the finance, facilities, IT, and HR functions for this $8.5 million theater. Reporting to the Director of Internal Operations and Business Manager, the Finance Associate will assist in ensuring the day-to-day financial operations of NYTW run smoothly.

About the Position:

• Conduct weekly accounts payable processing for NYTW, inclusive of entering invoices into NYTW’s accounting software, Financial Edge, and processing weekly checks and wires.
• Assist NYTW in ensuring AP procedures and processes are up to date. 
• Conduct year-end 1099/1096 reporting and maintain W-9s and vendor files.
• Manage monthly credit card payment and reconciliation process. 
• Enter cash receipts, checks, and banking transactions into NYTW’s accounting software and handle bank deposits, communicating with respective departments when funds arrive.
• Track earned and contributed revenues using reports from NYTW’s customer relationship management software, Spektrix.
• Assist with the preparation of annual audit and tax return schedules and confirmation letters.
• Assist with Balance Sheet and General Ledger reconciliations.
• Administer and reconcile petty cash.
• Serve as backup to the HR and Business Manager for weekly payroll processing.

About You:

• You are committed to an equitable and inclusive community.
• You are excited about numbers and enjoy data and systems. 
• You have strong analytical and problem-solving skills.
• You have excellent time management skills and a proven ability to meet deadlines.
• You are flexible and enjoy supporting people.  
• You are proficient in Microsoft Office, most importantly Excel.
• You are a planner, a list-maker, an organizational aficionado. 

Bonus:

• You have previous finance or money handling experience.
• You have an interest in theater.
• You have previous experience working in an accounting environment.
• You have experience with Financial Edge.

This position is overtime eligible. The salary is $42,500. Benefits include employer-paid medical, dental, and life insurance and paid time off. NYTW has several affinity spaces as well as a Core Team of staff members across the organization committed to moving specific initiatives forward in our focus on Equity, Diversity and Inclusion.

We know there are great candidates that may not have all of the qualifications listed above but possess intuitive knowledge or other fully transferable skills. If that’s you, don’t hesitate to apply and tell us about yourself.

NYTW is an Equal Opportunity Employer (EOE). We are committed to diversity in all areas of our work, on and offstage. We encourage applicants with a unique cultural perspective inclusive of race, ethnicity, gender identity or expression, class, physical ability and sexual orientation.

Employees must be fully-vaccinated (as defined by the CDC). If you require medical or religious accommodation, please email our HR Manager, Ygor Monteiro, at YgorM@ntyw.org. 

Please note that NYTW is currently working with a hybrid work schedule, with most days on-site and some days remote. Our approach will be based on advice from local, state, and federal authorities and will take into account the personal situation of every employee. This position does require the individual to be on-site and work schedules can be further discussed with the Director of Internal Operations.

 

Salary: $42,500