Facilities Manager - New York City Center

Job Title: Facilities Manager

Job Classification: Exempt & Full-time

Manages: Custodial Supervisor, Building Porters, & Contract Security

Reports To: Director of Facilities and Capital Planning

Scheduling: Mon-Fri, On-site, Day Shift w/ some evening and weekends required occasionally



Job Overview: The Facilities Manager is responsible for daily upkeep of the physical plant, security of property and personnel, fire prevention, and emergency action plans. The Facilities Manager will support the management of repair and construction projects as needed. Complete administrative work involving scheduling, payroll, and invoice reconciliation. The Manager is expected to serve as an ambassador for all employees, tenants, and visitors of City Center while upholding the mission of the organization and our commitment to anti-racism.



Job Responsibilities

Custodial maintenance, cleanliness & upkeep of entire facility

• Daily supervision of Custodial Supervisors.

• Evaluate general building conditions daily, work with Custodial Supervisor to ensure all office, Studio’s and Theater spaces are ready as needed. Recommend any upgrades to procedures or process as needed.

• Work daily with the Custodial Supervisors for scheduling, processing of weekly payroll and keep accurate records of attendance for all union porters. Understand and make sure all union policies are correctly followed.

• To assure proper training for porters regarding policies, cleaning, proper use of equipment and all safety work procedures.

• Develop and maintain effective cleaning maintenance program, inventory & asset logs for all equipment. Monitor cleaning schedules and timelines.

• Work with the Director of Facilities to develop and maintain work order program for routine cleaning and regular maintenance or requests from staff and tenants.

• Collaborative effectively with the Operations Department by providing proper support for cleaning calls, maintenance of equipment, and cleaning best practices



Security

• Daily supervision of Contract Security Supervisor, FLSD, and general supervision of contracted vendor.

• Work with Vendor regarding schedules, training, and direction of contract security staff to maintain a positive, professional level of service. Oversee maintenance of fire alarm system, electronic security systems, and other life safety systems.

• Monitor scheduling and process weekly payroll for building and event related hours to ensure accuracy and effective cost management.

• Enforcement of security post orders.

• Full understanding of fire alarm panel and sprinkler systems and oversight of service vendors.

• Maintain key and access control systems.

• Assure the staff of proper handling of all mail & package and messenger deliveries.



Project Management

• Assist Director of Facilities in management of all minor and major construction projects.



Budget Tracking and Invoicing

• Assist Director of Facilities in monthly operational budget tracking.

• Invoice processing to include PO generation and invoice processing for approvals.



This Role Requires:

• 5+ years of experience in a similar role within a Performing Arts, Theatrical, or Multi-Use Venue

• English language fluency and strong communication skills

• Expertise in automated payroll systems, fire panel & life safety, CMMS, access controls and CCTV systems

• Scheduling flexibility to work some nights and weekends during performances and events



To be successful in this role, you will be expected to demonstrate:

• Excellent knowledge of cleaning procedures, floor care, cleaning supplies & paper products and experience in COVID-19 related cleaning procedures

• Proficient knowledge of NYC building and fire codes, HAZMAT, and OSHA regulations

• Working knowledge of HVAC, fire alarm systems, electrical, and plumbing

• Computer skills and ability to perform basic functions of Microsoft Office

• Ability to write schedules, manage budgets, and make decisions that proactively control expenses

• Ability to approach work with a spirit of congeniality, collaboration, and cooperation

• Possess project management skills and the ability to oversee vendors

• Possess management skills effective for a mixed environment of both union and non-union employees

• Ability to lift 50 lbs. and stay on your feet most of the workday



As a valued member of the City Center administrative team, you will receive:

• Exempt Salary of $60,000+

• Comprehensive insurance coverage (medical, dental, life, disability)

• Generous paid time off

• Pre-tax flexible & dependent care savings accounts

• Pre-tax transit savings

• Pension Plan with (CIG) Cultural Institutions Group (fully vested after 5 years)

• 401K retirement savings account

• Access to various dress rehearsals, performances, educational events, and professional development opportunities



To apply:

• Email your resume and cover letter to Jobs@NYCityCenter.org.

• Please include Facilities Manager in the subject line.

• In the cover letter, please include why this position at City Center interests you and how your previous experience enables you to be successful in this role.




Salary: 60,000+