Executive Assistant - Marcus Performing Arts Center

JOB SUMMARY

Reporting to the President, the Executive Assistant provides high-level administrative support for the President and other MPAC leaders, as assigned, to ensure they can efficiently accomplish key tasks and company initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedule, arrange and coordinate meetings, receptions and travel

• Screen phone calls and organize mail

• Compose and/or transcribe correspondence

• Organize and maintain filing system

• Handle organizational details for Board meetings, including transcribing minutes, correspondence and materials

• Correspond in a timely, pleasant and professional manner with all MPAC constituents (Board members, staff, artists, volunteers, customers, government officials/agencies, other arts organizations, vendors, etc.).

• Perform basic functions of various internal systems including Ticketmaster (ticketing) and VenueOps (event management).

• Serve as back-up to the Education & Administrative Associate to maintain the office, furniture, supplies and non-computer equipment.

• Serve as back-up to the Education & Administrative Associate to order and distribute supplies; place and/or coordinate all orders for goods and services and manage within the budget

• Support the Development Department in donor relations, events, mailings and other development initiatives as needed.

• Maintain confidentiality of all MPAC information

• Process President’s expense reports and check requests.

• Flexible schedule required to provide coverage for critical business situations. Work may be performed outside of normal business hours.

This job describes the general nature and scope of responsibilities for this position. Please note other duties and responsibilities may be assigned or removed at any time.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required.

EDUCATION & EXPERIENCE

• High School Diploma or GED.

• Minimum five (5) years executive administrative experience or equivalent.

• Associates degree or bachelor’s degree preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent organizational skills, including exceptional accuracy and attention to detail

• Highly developed written and verbal communication skills

• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy, all while maintaining standards of professionalism for the organization in the areas of confidentiality, teamwork, timely and effective communications, enforcement of company policies, and standards of customer service.

• Motivated, organized, resourceful, and creative self-starter who is able to manage multiple projects and changing priorities on a tight deadline.

• Proficient in MS Office Products, especially Outlook.

• Proven ability to manage multiple outstanding tasks and/or projects.

• Proven ability to work under pressure while maintaining composure and a pleasant demeanor.

• Ability to be appreciative of diverse perspectives, and a commitment to support the organization’s racial equity, diversity, and inclusion (REDI) initiatives

WORK ENVIRONMENT / JOB SPECIFICATIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily performs work in an office environment. While performing this job the employee is required to sit and operate, handle, or touch objects, tools or controls. Occasionally move around the office and access or use computers office equipment, and any other pertinent supplies, space or equipment used to perform the duties of the position. Work with frequent interruption. The position requires extensive close vision. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, stoop, kneel or crouch.

The noise level in the work environment is usually quiet.




Salary: $44,000-$55,000