Company Management Assistant - McCarter Theatre Center

LOCATION & SCHEDULE: This is an in-person position reporting to our administrative offices and theaters

located at 91 University Place in Princeton, NJ. Schedule will include nights, weekends, and some holidays,

as scheduled in advance. Weekly schedule can average around 40 hours dependent on production needs and availability.

START DATE: This position will be filled as early as possible, with work available through at least June 21st,

2025 (varied schedule, mainly weeknights and weekends).



POSITION & RESPONSIBILITIES

In collaboration with the Company Manager and Assistant Company Manager, our Company Management Assistants provide vital support to visiting artists, ensuring seamless operations and exceptional experiences for our visiting artists. Duties include assisting with travel and errands, maintaining artist housing, supporting various events across the organization, and more. If you enjoy being a part of a team that cultivates wonderful experiences for artists and others, we welcome you to apply!



Essential Functions & Duties:

• Assist in coordinating and executing local ground travel for artists and grocery runs for Theatre

Series company.

• Prep and maintain McCarter housing for visiting artists, including purchasing supplies and

coordinating cleaning services.

• Coordinate ticket requests for Theatre Series design and creative team in collaboration with Patron

Services.

• Run errands as required for the Theatre Series company and Presented Events artists.

• Assist in the preparation and execution of welcome and onboarding materials for theatre visiting

artists and stage managers.

• Provide day-of support for hospitality needs for Presented Events.

• Collaborate on and support staff-wide wellness events, social gatherings, celebrations, and all-staff

projects.

• Prioritize safe working practices while embodying McCarter's safety and code of conduct policies

to maintain a secure environment for all staff and guest artists.

• Participate in the work to make McCarter an anti-racist theater. Actively seek ways to improve our

work practices to make the Production department more equitable and inclusive, while upholding

and exhibiting our stated values of “justice and joy, beauty and belonging.”



Qualifications:

• Demonstrated proficiency using standard software and web-based applications, including

Microsoft Word, Excel, and Outlook.

• Able to prioritize and manage multiple projects; maintain confidential information with discretion;

and exercise good judgement in heightened situations.

• Exceptional diplomacy, interpersonal, and teamwork skills; a proven track record of building and

nurturing relationships with customers and colleagues alike

• Ability to thrive in fast-paced environments, and maintain composure while making swift decisions

and solving problems, all with a sense of humor

• Dedication to providing superior customer service, with a warm and welcoming demeanor that

fosters a positive experience for all artists and guests

• A collaborative mindset, with the ability to work harmoniously with individuals from diverse

backgrounds, personalities, and work styles, always approaching challenges with optimism, civility,

and a solutions-oriented approach.

• Final candidates must successfully complete a background screening with a motor vehicle record

check



Preferred Qualifications:

• Knowledge of Tessitura and/or ArtsVision systems.

• Experience working as a stage or events manager

• Working knowledge of the AEA, SDC, USA, and LORT

• The ideal candidate will embody an enthusiasm for the performing arts, with particular interest in

supporting and elevating the work of global artists across many disciplines



Work Environment:

• Valid US driver’s license; must be comfortable driving a 15-passenger van in various weather

conditions including heavy rain and snow.

• Led by our core values, McCarter fosters and expects a culture of care and respect for the

wellbeing of our staff. We seek individuals who share our commitment to fostering an inclusive and

supportive workplace, where diverse perspectives are valued and respected.

• In-person work will primarily be completed in a shared office space at 91 University Pl, Princeton,

NJ with HVAC cooling/heating, as well as various rented apartments units for artist housing.

• This position requires you to be on-site and in attendance at various performances and events.

These will be communicated and scheduled in advance.

• This position entails extended periods of sitting, manual dexterity for operating office equipment,

and the ability to read and interpret documents, engaging in repetitive tasks, standing, walking,

bending, and reaching within the office environment, as well as lifting with or without assistance up

to 50 pounds.

• Employees may be asked to use a personal cell phone in order to access authenticator apps and

related software necessary for work credentials/multi-factor authentication (MFA). Applicants

should be comfortable using their personal devices for these purposes as part of their job

responsibilities, as workarounds cannot be guaranteed in order to access certain platforms.



This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job

described, and may be amended at any time at the sole discretion of McCarter.



TO APPLY

Please email jobs@mccarter.org with your name and “Company Management Assistant” in the subject line;

tell us a bit about you and your experience - resumes are welcome, though not required. Do also mention

where you heard about the position. We look forward to learning more about you!



EQUAL OPPORTUNITY COMMITMENT

McCarter is an equal opportunity employer committed to hiring, supporting, and promoting a diverse

workforce and inclusive culture. As such, McCarter seeks team members who: contribute to a diversity of

backgrounds and experiences to support an expansive artistic vision; are committed to engaging in

ongoing anti-racism and anti-oppression work collectively and individually; value collaboration, curiosity, flexibility, and an openness to continuous personal and professional growth.



We encourage all candidates to apply, even if they do not currently meet all the qualifications. We know

there are great candidates who may not have all the qualifications listed above but possess intuitive

knowledge or other fully transferable skills. If that is you, don’t hesitate to apply and tell us about yourself.

McCarter is committed to on-the-job training and mentorship.





McCarter Theatre Center is committed to providing access and reasonable accommodation in the

application and hiring process for individuals with disabilities if needed and requested. To request

disability accommodation, please contact (609) 258-6500 and connect with Human Resources.
Salary: PAY: $25/hr; Part-time; Hourly; Non-Exempt (eligible for overtime)