Arts Engagement Administrative Associate - The Old Globe Theatre

The Old Globe seeks an Arts Engagement Administrative Associate for a full-time position. Position provides logistical and administrative support for all Arts Engagement (AE) programs and select Humanities programs. Responsibilities include event coordination (including arranging catering, making travel arrangements, selecting and coordinating with vendors, creating event sheets and diagrams, managing guest invitations and communications, calendaring and reserving spaces, collaborating with other departments, and supporting on-site,) managing docents and facilitating docent training, coordinating Behind the Scenes Tours, managing AE finances (including tracking expenses; reconciling credit cards, budgets, and invoices; and processing reimbursements,) acting as the AE liaison internally and externally, managing office supplies and inventory, managing AE programs and constituents on the Globe’s patron database, Tessitura, and providing admin support for all AE programs.

The ideal candidate will be highly resourceful and organized, work well in a busy office environment where multi-tasking and prioritizing are required, have rigorous attention to detail, have experience in event planning, and be able to work autonomously as well as collaboratively. Minimum of three years of experience working in an office management/administration capacity is required; must be able to work occasional nights and weekends; must be proficient with Microsoft Office (especially Excel and Word); experience with Google Forms and/or Tessitura ticketing system a plus; must have excellent communication and time management skills; must have a valid driver’s license and access to a vehicle for occasional business use; must be able to pass applicable background check.

This position is full-time with benefits including 401(k). This is a non-exempt position paying $24.00-$25.65 per hour. Bilingual English/Spanish speaking is a plus.

The Old Globe is actively committed to fostering a culture of equity, diversity, inclusion, & access in all areas of our operation. By making intentional, actionable steps, we strive to make The Old Globe a place where theatre makers, employees, volunteers, audience members, and community members of all identities and backgrounds belong. The Old Globe welcomes candidates who demonstrate a commitment to these goals. We strongly encourage people with the following identities to apply: BIPOC, LGBTQIA+, people living with disabilities, and those from other historically and presently marginalized groups. Multilingual candidates are also strongly encouraged to apply.

To apply, send cover letter and resume to HR@TheOldGlobe.org with subject line “Arts Engagement Administrative Associate”.


Salary: $24.00-$25.65