Administrative Assistant - Gulfshore Playhouse

GULFSHORE PLAYHOUSE SEEKS ADMINISTRATIVE ASSISTANT



Gulfshore Playhouse, a not-for-profit, professional theatre company located in Naples, Florida, is seeking a dynamic, detail-oriented and experienced individual to serve as Administrative Assistant.



Gulfshore Playhouse offers a diverse season of straight plays and small musicals ranging from venerated classics and Broadway hits to contemporary works and world premieres. The Playhouse is passionately committed to producing high-quality, professional theatre which exceeds the expectations of the cultured residents and visitors of Naples, FL, many of whom are regular theatre patrons in New York, Chicago, Boston, Philadelphia, and Washington, D.C.



Gulfshore Playhouse has performed for many years in an intimate 200-seat venue at the Norris Center, a municipal building run by the City of Naples. The Playhouse is in the final phases of a $66M capital campaign and has broken ground on the Baker Theatre and Education Center, a state-of-the-art facility, featuring a 350-seat mainstage with a Broadway-sized stage, a 125-seat flexible space, rehearsal studios, classrooms, and rental space. This is an extraordinarily exciting time for the Playhouse, which is experiencing unprecedented growth, and the Administrative Assistant will have the opportunity to participate in it.



Status: Full time, year-round position

Start Date: As soon as possible



Representative Duties:



Reporting to the Office Manager, the Administrative Assistant will be responsible for:



● Assisting with the day-to-day operations of the administrative office;

● Performing daily box office duties, including answering ticketing phone calls, selling tickets in-person, interacting with subscribers and patrons, pulling box office reports, etc;

● Supporting the Producing Artistic Director and Managing Director in various ways including but not limited to calendar management, daily upkeep of reminders, and meeting preparation;

● Taking notes/minutes at various meetings;

● Assisting with event planning and hosting as requested;

● Utilizing concierge-level customer service to all visitors;

● Maintaining organization and cleanliness of administrative office work spaces;

● Assisting in Development department projects, such as event brainstorming and preparation, supervision or execution of mailing lists, RSVP lists, invitation distribution, and solicitation/thank you letters;

● Assisting Front of House and Opening Night duties as required.



The ideal candidate will have excellent communication skills and a willingness to ensure high-quality work. The Playhouse values hard work, kindness, generosity, passion, and grace-under-pressure. The Administrative Assistant will be expected to work extended hours when necessary to meet goals. Weekend and evening hours are required including attendance at Opening Nights and some show performances, special events, and/or meetings that may happen outside normal hours.



Qualifications:



The ideal candidate would possess:



● Excellent written and verbal communication skills

● Ability to work with a team and build relationships with the staff, audience, and community

● Knowledge of software such as, Microsoft Excel, Google Drive, Google Calendar, and Google Docs a must

● Comfort with interfacing with students, patrons, donors, and board members alike

● Skilled with technology and willingness to learn ticketing software

● Familiarity with Theatre and/or Performing Arts, preferred



Our Charter: https://gulfshoreplayhouse.org/charter/



Salary: $36,000-$38,000 annually plus excellent benefits



Gulfshore Playhouse is an equal opportunity employer committed to fostering a diverse staff; we strongly encourage people from underrepresented groups and diverse backgrounds to apply.



Please send a cover letter, resume, and a list of references to jobs@gulfshoreplayhouse.org.
Salary: $36,000-$38,000 annually