Business & Operations Manager - Remy Bumppo Theatre Company

The Business & Operations Manager is responsible for the efficient coordination of Remy Bumppo’s administrative operations and the fiscal management and reporting for the organization. The Business & Operations Manager reports jointly to the Producing Artistic Director (finance matters) and the Managing Director (operations matters). Specifically, the Business & Operations Manager is responsible for:



Operations Management



Ensure smooth operations of all Remy Bumppo facilities, including the administrative office, rehearsal room & green room, storage facility, and performance venue. This includes:

Manage infrastructure, business machines, and technology needs for employees, including phone and internet service, computers and softwaare, printer and copiers, etc.

Ensure maintenance of furniture, office supply inventory, general office cleanliness

Oversee contract administration (leases, services, etc), manage vendor relationships

Coordinate & facilitate the utilization of spaces for meetings, rehearsals, classes, rentals, and events.

Manage security and facilities access

Administration of company insurance policies for employees and business operations

Formalize policies and procedurs in accordance with HR and labor standards

Serve as primary coordinator of rehearsal room rental to outside groups: determine availability, set fees, publicize, manage requests, agreements, access, and payments.

Act as staff liaison to HR and Accessibility Committees.

Finance Management



Assist the Producing Artistic Director, Board Treasurer, and Finance Committee in short- and long-term fiscal planning

Coordinates and assists in the creation of the annual budget

Coordinates and assists in the creation of monthly and yearly forecasts for the organization

Responsible for the execution of the annual budget, providing assistance to all departments on budgetary review and analysis

Includes monthly and quarterly analysis of all departments with department heads

Manage administrative budget lines (approximately $320k)

Responsible for the creation of short term cash flow projections and budgetary forecasts

Responsible for yearly, quarterly and monthly cash flow projections and budgetary forecasts

Works with department heads and other staff and board members to review departmental cash flow projections

Help to establish, maintain and oversee the implementation of operating procedures and systems of control for all financial transactions

Coordinate and oversee the annual audit, including overseeing field work and presentation of audit to the Finance Committee

Communicate financial information to the staff & board

Act as staff liaison to the Finance Committee

Provide information to the outside payroll service for bi-weekly payroll, the weekly production payroll, and the accurate processing of quarterly tax reports

Creates monthly financial statements for the Board & Departments, as needed

Manage payroll & payables operations and compliance

Maintain all tax records

Maintain not-for-profit status, tax exempt documents, etc.

Prepare checks for bank deposits; process credit card payments and donations.

Other



Serve as one of the first points of contact for the Remy Bumppo office: act as a receptionist for incoming calls; sort and distribute all incoming mail; maintain outgoing phone message information; manage general voicemail and email mailboxes.

Serve as primary coordinator of the classes, including consults with Producing Artistic Director, Associate Artistic Director, the Core Ensemble, and the Marketing Manager about potential course offerings including setting the schedule based on teacher availability, class size and fee; working with teacher to create appropriate description for each class; handling the applications and payments.

Other duties as assigned



Desired skills and experience



A minimum of three years relevant experience, preferably at a performing arts or non-profit organization

Highly proficient with Quickbooks and Microsoft Excel

Demonstrate a high level of organizational skills

Possess strong communication, negotiation and relationship-building skills

Demonstrate a superior level of customer service and follow-up skills

Compensation and Benefits



Annual compensation is between $42,000 – $49,000, commensurate with experience.

Employee benefits include paid sick leave, generous vacation time, and health insurance.





Reports jointly to the Producing Artistic Director and Managing Director



Remy Bumppo is a casual but hard-working, friendly and supportive office environment.



Remy Bumppo is an equal opportunity employer.



How to Apply



Please email cover letter and resume to workwithus@remybumppo.org with the subject line “Business and Operations Manager”